The Year Everyone Realised “Wait… We Can Automate That?”

If you walk into any modern workplace in 2026, you’ll notice the same thing: teams are tired. Not because the work is hard but because the work is repetitive. Updating sheets, forwarding emails, generating reports, collecting data or assigning tasks. Everyone is doing the same manual routines every day.

But there’s a quiet revolution happening inside Google Workspace. It’s called Apps Script, and it is turning the everyday frustrations of work into smooth, automated systems that run in the background. To show you how powerful this is, let’s walk through real problems teams face and the elegant ways Apps Script now handles them.

1. When Sales Keeps Forgetting to Update the Shared Sheet

Use case: Every morning, the sales lead checks the performance sheet, only to find missing numbers or incomplete updates. People are busy. Someone is traveling. Someone forgot. Someone said “I’ll update later.”

How Apps Script Fixes It:
A script quietly watches the sheet. When a row is incomplete, it automatically sends a reminder to the salesperson, highlights what is missing, and updates the manager once everything is complete.

No more chasing. No more guesswork. Just clean, updated data - every day.

2. HR Is Tired of Sending the Same Onboarding Email Over and Over

Use case: Every time a new employee joins, HR goes through the same cycle crafting a welcome message, attaching the same set of onboarding documents, notifying IT about account setup, and creating a Drive folder for the new hire. It’s a routine so familiar that HR could probably do it with their eyes closed, yet small mistakes still slip through: a missing attachment here, a late notification there, or a forgotten folder on a very busy day. What should be a warm onboarding experience slowly becomes a repetitive checklist that drains time and attention.

How Apps Script Fixes It: Apps Script turns this manual loop into a smooth, automated flow. HR simply enters the new employee’s details into a sheet, and everything else happens instantly, the personalised welcome email goes out, every required document is attached, the Drive folder is created automatically, and IT receives a timely notification. No delays, no missing steps, no stress. Onboarding becomes consistent, professional, and beautifully organised every single time.

3. Customer Support Keeps Missing High-Priority Emails

Use case: Support agents deal with hundreds of emails every day, and somewhere between routine inquiries and general replies, an urgent complaint or a VIP escalation gets buried. A refund request sits unattended. A partnership opportunity goes unnoticed. Nobody sees it until it’s too late and by then, the damage is done.

How Apps Script Fixes It: A script quietly scans incoming emails for keywords like urgent, refund, escalate, or partnership. The moment it finds one, it flags the message, alerts the support lead instantly, and logs the issue in a tracking sheet. Nothing critical ever gets lost again.

4. Operations Needs Daily Reports, But No One Has Time to Compile Them

Use case: Every day ends the same way: managers want a clean summary of what happened, but the team is neck-deep in real work, not report formatting. The numbers are scattered across different sheets. Someone is supposed to pull them together, but it’s already late, people are rushing home, and the report arrives incomplete - or not at all. Managers want a daily summary of activities.

How Apps Script Fixes It: At your chosen hour, a script quietly gathers all the data from every relevant sheet, calculates totals, organises the information, and emails a polished daily report straight to management. 

5. When Forms Collect Data - But No One Processes It on Time

Use case: A team creates a form to collect requests, complaints, approvals, or field reports. It works and the entries pour in. But the real problem begins afterward. Submissions start piling up. Everyone assumes someone else will check the responses. Some requests are urgent, some expire quickly, and some never get seen at all. The form becomes a black hole instead of a workflow.

How Apps Script Fixes It: The moment someone submits the form, a script instantly takes over: it routes the request to the right department, sends an acknowledgment message, logs the entry into a tracking system, and kicks off any follow-up actions automatically. The form stops being just a container for data and it becomes the engine that runs the workflow.

6. Finance Struggles With Monthly Invoice Renaming & Sorting

Use case: Every month, vendors send invoices but never with names anyone can understand. One file is called scan002.pdf, another is Invoice-new-final-FINAL(3).pdf. The finance team spends hours opening each document, checking the vendor name, looking for the date, renaming the file manually, and trying to drop it in the correct folder. It’s slow, repetitive, frustrating and it steals time from actual financial work.

How Apps Script Fixes It:
A script scans the invoice details, automatically renames each file with a clean, consistent format like VendorName – Invoice – Jan 2025.pdf, and moves it to the right Drive folder. No more messy names. No more manual sorting. Every invoice becomes organised, searchable, properly stored and every single time.

7. Teams Keep Forgetting to Check Drive Permissions

Use case: It happens quietly: someone shares a folder with “Editor” access when they meant “Viewer.” A former employee still has access to confidential files. An external partner gets added and no one remembers to revoke access later. Over time, Drive becomes a security minefield not because people don’t care, but because no one has time to check every file manually.

How Apps Script Fixes It: A scheduled script reviews your Drive structure and flags anything risky from external users, outdated accounts, unfamiliar emails, or permissions that are too open. It sends a clean-up report to the admin or even auto-corrects the access.

8. Marketing Spends Hours Copying Data Between Sheets

Use case: Every week, campaign data arrives from different places from ad platforms, lead trackers, budget sheets. Marketers spend hours copying, pasting, and merging everything into one “master” sheet. Mistakes creep in, formulas break, and versions get lost. It’s exhausting and eats into time that could be spent analysing and optimising campaigns.

How Apps Script Fixes It: Apps Script quietly links all the sheets behind the scenes, pulling data into a single master dashboard automatically. No more manual copying, no more broken formulas, no more version confusion. Suddenly, marketing can focus on insights, not busywork and the team breathes a little easier.

9. Project Teams Keep Losing Track of Document Versions

Use case: Files float around email threads, shared drives, and chat apps. Team members upload edits, someone renames a file, another forgets to replace the latest version. Soon, nobody is sure which document is current, decisions are delayed, and confusion grows. Managers end up asking repeatedly: “Which version should we review?” or “Has this been updated yet?”

How Apps Script Fixes It: Apps Script monitors a designated folder or sheet, detects when files are updated, and automatically logs the version history. It can notify the team when a new version is uploaded, highlight changes, and even maintain a master copy with all edits tracked.

The team always works on the latest file, managers stop chasing updates, and document chaos becomes a thing of the past.

10. Admins Want Automations… But They Don’t Know How to Code

Use case: Teams have ideas for making their work easier. They see repetitive tasks and know exactly what should be automated, but there’s a problem, none of them can write a single line of code. The vision exists, but the execution feels impossible.

How Apps Script Fixes It (in 2026): Enter Gemini. Admins simply describe the task: “Send reminders for inactive rows,” “Automatically create folders for new clients,” or “Notify me when a form submission meets certain conditions.” Gemini generates the script, and Apps Script executes it seamlessly. Suddenly, teams can automate workflows without touching code, and admins become self-sufficient. We’ve officially entered the era of no-code automation, where ideas turn into action in minutes.

Automation Isn’t Just a Tool. It’s a Culture.

Apps Script is no longer just a “developer toy.” It has evolved into the backbone of modern teamwork, helping organisations eliminate repetitive tasks, improve accuracy, and give teams the space to focus on what really matters. Reach out to Deimos today, and our engineers will help set up the right Apps Script solutions tailored to your team’s workflows. Click here to find out how.